SCHOOL OF EDUCATION (TLC) - Accreditation and Credential Coordinator

Job Classification

  

Position summary

The Assessment and Credential Coordinator is responsible for coordinating all school assessment and certification activities, including but not limited to, the North American Division of Seventh-day Adventists Department of Education (NAD), APA, CACREP, NASP, CAEP, State Recognition, and Andrews University assessment reports.  School of Education and International Studies (SEIS) accreditation activities include assisting office faculty with assessment plans, and aggregating data from multiple sources. This position is also responsible for advising, monitoring, and reporting for undergraduate and graduate education candidates on certification, licensure, endorsement, and program completion requirements, including maintaining official records and monitoring candidate progress.

Qualifications summary

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  Bachelor’s required. Master’s Degree and prior experience in the areas of assessment, accreditation, and certification strongly preferred.
  


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  Advanced verbal and (graduate level) written English skills required.
  


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  Detailed oriented with good analytical abilities
  


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  Able to organize multiple projects concurrently and prioritize tasks
  


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  Must work independently of supervision and adhere to deadlines without prompting
  


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  Applicants must complete a writing sample prior to progressing past the interview stage
  

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

The Assessment and Credential Coordinator is responsible for coordinating all school assessment and certification activities, including but not limited to, the North American Division of Seventh-day Adventists Department of Education (NAD), APA, CACREP, NASP, CAEP, State Recognition, and Andrews University assessment reports.  School of Education and International Studies (SEIS) accreditation activities include assisting office faculty with assessment plans, and aggregating data from multiple sources. This position is also responsible for advising, monitoring, and reporting for undergraduate and graduate education candidates on certification, licensure, endorsement, and program completion requirements, including maintaining official records and monitoring candidate progress.

The role coordinates admissions to teacher education and SEIS graduate programs, supports formal recommendations for licensure and certification through the North American Division of Seventh-day Adventists, the State of Michigan, and other jurisdictions, and manages communication and advising for partnership programs with Seventh-day Adventist unions and conferences.

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  Write, collect necessary data, and complete all accreditation applications and renewals for programs in SEIS. 
  


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  Participate in, and provide data for, campus related assessment meetings as relevant to this school's programs.
  


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  Become proficient in University software necessary for data collection (Livetext, Class Climate, Grey Matter, etc)
  


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  Organize all SGPC accreditation site visits and be the point person and lead contact during those events.
  


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  Serve as liaison between the NAD, State of Michigan, regulatory agencies, and accrediting bodies.
  


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  Oversee the collection and accuracy of all critical documentation that supports compliance with assessment, accreditation, certification, and credentialing requirements.
  


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  Work with faculty to ensure implementation of program content to meet accreditation standards, certification, and credentialing requirements.
  

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  Work closely with SEIS program directors to create reports, provide data to administration, etc.
  


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  Upload and maintain documentation related to accreditation, student events, academic programs, and faculty profiles to ensure compliance, accuracy, and consistent record-keeping on SEIS website.
  


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  Create, enter into Class Climate, and provide to faculty the survey data from completers, partners, and employers.
  


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  Update program manuals as needed.
  


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  Attend scheduled faculty and staff meetings.
  


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  Ensure academic program changes are congruent with program accreditation, certification, and credentialing needs.
  


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  Be responsible for creating content and submitting all documents based on timelines set in place by the University, and ensure approval through necessary committees is accomplished in a timely manner. 
  


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  Provide support to the office staff by helping students as needed.  This may include answering the front desk phones, processing paperwork, and other duties as needed.
  


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  Provide academic advising, specific to licensure and certification, for candidates in undergraduate and graduate education programs that lead to certification in the North American Division of Seventh-day Adventists, licensure and/or endorsement in the State of Michigan, and, as required, licensure and/or endorsement in other jurisdictions.
  


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  Monitor candidates’ progress in their respective programs and advise candidates as necessary for changes to the programs that lead to successful program completion and licensure.
  


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  Evaluate transcripts, syllabi and other academic records for alignment and compliance with program, licensure, certification, and course requirements.
  


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  Coordinate candidates’ formal admission to the Teacher Education Program (typically in the third semester of residency)
  


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  Convene a panel of program directors and faculty for the formal recommendation of candidates to the North American Division of Seventh-day Adventists, the State of Michigan, and, as required, other jurisdictions for licensure, certification, or endorsement.
  


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  Formally recommend program completers to the North American Division of Seventh-day Adventists, the State of Michigan, and, as required, other jurisdictions for licensure, certification, or endorsement.
  


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  Coordinate communication, scheduling, enrollment, academic advising, and recording keeping for education partnerships (MOU) with Seventh-day Adventist unions and conferences for teacher certification and degree program candidates, including but not limited to:
  
  
  
  
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    Maintaining regular, timely communication with union registrars and conference staff
    
  
  
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    Maintaining and distributing a five-year schedule of courses that will be available for in-service teachers who are either degree candidates or maintaining certification
    
  
  
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    Coordinate with the Office of Graduate Admissions to ensure timely enrollment of MOU students
    
  
  
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    Assist MOU students with registration for classes
    
  
  
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    Provide academic advising for MOU students, specifically with respect to coursework for certification
    
  
  
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    Coordinate with the School of Leadership and areas within SEIS for timely and accurate communication, recordkeeping, and advising for MOU partners and students
    
  
  
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    Assist the Office of Student Finance with coding MOU student accounts for billing on an ongoing, semester-by-semester basis
    
  
  
  
  


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  Provide data and task support for assessment, accreditation, and program development, including, but not limited to, academic and demographic data
  


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  Work with the program directors and school chair to develop and maintain accurate education program information for the University Bulletin
  


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  Represent the Teacher Education Program with Union Conference partners in the North American Division of Seventh-day Adventist education system for matters related to teacher certification.
  


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  Represent the Teacher Education Program at local, regional, and national conferences for matters related to teacher certification.
  

Supervisory responsibilities

N/A

Qualifications

EDUCATION and/or EXPERIENCE 

Bachelor’s Degree (BA/BS) required. Master’s Degree and prior experience in the areas of assessment, accreditation, and certification strongly preferred.

Need a good understanding of academic records. Must have knowledge of strong organizational and computer skills. Quality Control Analysis and record keeping are essential.

LANGUAGE SKILLS 

Ability to read and interpret documents such as transcripts. bulletins. minutes. general instructions. and procedure manuals. Ability to write correspondence. Ability to speak effectively and clearly with individuals/students. 

MATHEMATICAL SKILLS 

Ability to perform computational and analytical tasks required for descriptive and basic inferential statistics, calculate figures and amounts, and general math.

REASONING ABILITY 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Strong computer skills, including: word processing; spreadsheets; Able to organize data, conduct data analysis, and write accreditation and certificatino reports using data tools, such as SPSS, PowerBi, Jamovi, and other tools; email; Google Workspace; Microsoft Office; and communication tools such as Zoom and Teams.

Interpersonal interactions

Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and aligned with the values of the university.

Be able to build and establish positive working relationships with coworkers, students, and the public.

Meet the needs of coworkers, students, and the public, by anticipating, understanding, and responding even when that need is not clearly conveyed.

Feel comfortable working cooperatively and effectively with other departments/schools on campus as well as immediate coworkers and students to help resolve problems, and make decisions that enhance school effectiveness.

Be a decision maker that can, with appropriate training, assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the school and students.

Know how to set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.

Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit for hours at a time, use hands and fingers with freedom to handle, or feel. Reach out with hands and arms. The employee is frequently required to stand, walk, talk, and hear. The employee is occasionally required to stand. Specific vision abilities required by this job include close vision. Lift and move 25 pounds. Use a computer, telephone, and other office equipment.

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually low to moderate.